Many weddings are "perfectly imperfect," meaning that on the surface, you can be assured that as seamless as they appear to wedding guests, there were carefully camouflaged problems and damage controls which were masterfully orchestrated by wedding professionals behind the scenes. This, of course, largely depends on the synergy of the wedding vendors you have chosen. Should wedding vendors have varying skill and experience levels, it may then be more challenging to get them all to work like a well-oiled wedding machine. Here are some reasons why certain combinations or trios of vendors need to work together, and some of the unlucky things that can happen when they don't:
The DJ and the caterer
Apart from selecting tunes, one of the DJ's jobs is to liaise with the caterer. A good rapport between the two will ensure that the DJ knows when to announce that meals and desserts are about to be served and where they are to be served as well. The DJ also needs to know when to announce the toasts. This must be synchronised with the wait staff, who will be serving the toasting beverage, whether champagne, wine or non-alcoholic drinks. It's awkward and embarrassing for the DJ to announce the toast when none of the wedding guests have a beverage to toast with.
The videographer and the photographer
Photographers always seem to complain that videographers are in their shots and likewise, videographers dislike photographers being in their camera angles as well. In certain unfortunate circumstances, what can happen is, the photographer ends up being caught repeatedly on video and the videographer or his/her equipment happens to get captured somewhere in the background of photos. It is critical that your photographer and your videographer are compatible with each other. It is also a huge bonus if they have enjoyed working together on previous weddings. Be sure to ask.
The cake artist and the decorator or florist
It is critical to confirm and re-confirm with your cake artist exactly where the wedding cake will be placed and when (day and time) it will be delivered. The decorator must know this information beforehand, since the cake table must be decorated prior to the cake being placed on it. This is because one must always avoid moving the wedding cake, or moving the table onto which the wedding cake has already been placed in order to avoid damage to the cake.
The decorator and photographer
Lighting design that is done well can radically transform an "average" event into an exceptional one. Lighting designers and event decorators need to work closely together to create the right mood and effect. With lighting, remember that some coloured lights such as blue and green are not flattering to the human face and will show up in your photos and on your video. The most flattering type of light for people is a warm, white light or a light pink light. The use of certain special effects such as fog and bubbles can also sometimes distort the quality of wedding videos.
The DJ and co-ordinator
There are several pivotal points that occur during a wedding, some are: entrance of the bride, the first kiss, cake cutting, bouquet or garter toss etc and it is the DJ's responsibility to know when all these events are supposed to occur and to keep the guests enlightened. The wedding co-ordinator must guide the DJ accordingly and ensure that the music for each key moment is ready on cue. It is important to remember that wedding vendors have varying comfort zones and tolerance levels, and in order to avoid any misunderstandings or prevent conflicts it is always best to have a briefing meeting with all of them prior to your wedding day.